Digital WHS Forms & QR
Complimate's Digital WHS Forms & QR system helps Australian businesses replace paper-based safety forms with digital forms that workers can complete on mobile devices. Build forms from templates, add dynamic fields and signatures, connect forms to sites, projects, employees or assets, and use QR codes for quick access in the field.
Digital WHS forms are electronic versions of workplace health and safety forms that can be completed, submitted and stored digitally instead of relying on paper records.
Complimate provides two connected parts: a Forms Library for administrators to create and manage forms, and Digital Forms for workers to access and complete them. Forms can include sections, fields, instructions and signature capture, while completed submissions can be stored and exported as PDFs.
This makes the platform suitable for businesses that need electronic safety forms, digital WHS checklists and mobile compliance records across one or multiple sites, supported by safety management software.
Complimate can support safety inspection software use cases by allowing teams to create digital inspection checklists and collect records directly from the workplace.
Common examples include:
— complete inspection forms from a phone or other mobile device.
— link forms to a project for consistent records.
Hazard reports allow workers to submit hazard information from the field, while incident reports capture an immediate digital record. For a broader workflow, explore incident management software.
— provide forms through a QR code.
— use QR-accessed forms for site-based records.
— export completed forms as PDFs when a documented record is required.
Administrators can create forms from company templates or build new forms using sections, fields, signatures and instruction files. Forms can also be activated, deactivated or deleted as requirements change. The AI Compliance Assistant can also help teams find information in their uploaded compliance documents.
QR codes can be printed or downloaded and used to provide quick access to forms. Workers can complete active forms through mobile access without needing to work from a desktop.
Forms support dynamic fields and signature capture. They can also draw information from employees, projects, sites, assets and tasks, helping reduce repeated data entry.
Completed forms are retained with submission history and record details. Forms can be linked to sites, projects and employees so compliance records remain connected to the relevant part of the business, including contractor management workflows where applicable.
Blank or completed forms can be exported as PDFs. This can be useful when teams need to provide documented evidence for internal reviews, audits or other compliance processes.
— build one from a template or create your own.
— include instructions, signatures and relevant dynamic fields.
— link it to a site, project, employee, asset or task where appropriate.
— make it available to workers.
— print or download a QR code for quick site access.
— workers fill out and submit the form from the field.
— view submission history and individual records.
— generate a PDF of the completed form.
Workers can complete active forms through mobile access without needing to work from a desktop.
Move site inductions, inspections, checklists, hazard reports and other WHS forms into a structured digital workflow with Complimate Digital WHS Forms & QR.
Sections, fields, signatures and instruction files
Company forms and template library
Print or download QR codes for forms
Workers can browse and complete active forms
Data from employees, projects, sites, assets and tasks
Submission history and record details
Export blank or completed forms
Connect forms with Sites, Projects and Employees
Notify users when forms are submitted
These capabilities are documented as part of Complimate's live Digital Forms & QR functionality.
| Specification | Details |
|---|---|
| Product | Digital WHS Forms & QR |
| Form access | Web/mobile access |
| QR codes | Print and download |
| Form fields | Dynamic fields |
| Signatures | Signature capture |
| Templates | Company forms and template library |
| Linked records | Sites, Projects, Employees, Assets, Tasks |
| Records | Submission history and detail view |
| Export | Blank and completed PDF |
| Industries | Construction, Childcare, Health, NFP, Local Government |
| Trial | Free trial without card details |
The supplied product documentation confirms mobile access, QR functionality, PDF export and the listed industry positioning.
Digital WHS forms are electronic workplace health and safety forms that workers can complete and submit digitally. Complimate supports form creation, mobile access, QR codes, signatures, submission records and PDF export.